Boring but important…
Money Laundering Regulations 2007 & London Local Authorities Act 2007
Under the Money Laundering Regulations 2007 (as updated from time to time) and where applicable the London Local Authorities Act 2007, we are required to verify the identity of Customers requesting Virtual Office Services before service can commence. This may include checking against electronic and other databases (public or otherwise) and documents provided by the customer (including a passport, driving licence and posted correspondence).
A person carrying on a mail forwarding business is required to keep a record of:
a) The full name, address and telephone number of all persons for whom post is received or who has requested postal packets received to be held or forwarded to them
b) The nature of the business carried out by that person
c) Any instructions as to the delivery or forwarding of postal packets
d) The name and address of person(s) to whom postal packets are to be forwarded, if different from a) above
e) Copies of originals of two documents of a type approved by the council for the purposes of identifying the person and verifying the address(es) required in a) above.
A client’s name and address in a) above must not be the name and address of another mail forwarding business.
The name and address to be kept in a) above must be
a) In the case of an individual, his private address
b) In the case of a body corporate or partnership (note, a body corporate includes a limited company)
1. The registered office address or the principal address of the partnership and
2. The names and private addresses of the directors or partners or another person directly or indirectly responsible for the management of the body corporate or partnership and
3. The address of the principal place of business of the body corporate or partnership if different from any of the addresses mentioned in 1) and 2) above
In order to identify a person, one document should be taken from the photo identification in list 1 and to verify their address, a second document from list 2.
In the case of a body corporate (limited company) the certificate of incorporation will be considered as verifying the name of the body corporate. A second document should be taken from list 2 to verify the registered office address.
1. Photo Identification – Proof of Identity
Passport / Driving Licence with paper counterpart / National Identity Card
2. Proof of address (provided both name and address is shown and date is within last 3 months
Bank or Building Society Statement / Credit or Store Card Bill / Council Tax Bill / P45 or P60 Statement / Mortgage Statement / HM Revenue & Customs Coding / Valid Insurance Certificate / Pay Slip / Benefits Agency Letter / Current Benefit Book / Gas or Electricity Bill / Water Bill / TV Licence / Landline Telephone Bill (Mobile Not Accepted)